10 top tips to consider for your next meeting

By July 12th, 2018News

Do you want your meeting and everything related to it to work out perfectly? That’s also what we want, so we’ve put together some top tips to consider when planning your next meeting in Nottingham.

Size – Choose a venue that fits your number of attendees well. A space that is too small will feel cramped and claustrophobic, while rooms that are too large will make an event feel empty and lacking in ambience. Check the capacity against the purpose of your event.

Get stretching – Why not try starting your meeting with desk yoga to relieve stress and increase energy. This will help to focus your delegate’s minds and can help improve alertness and concentration for the day ahead.

Healthy refreshments – Forget caffeine and encourage your delegates to drink plenty of water, fresh juices and smoothies throughout your meeting to stay hydrated and alert.

Ban technology – We recommend turning off all mobile devices and laptops. This will ensure delegates are 100% focused and encourage them to reconnect with their colleagues and concentrate on the day ahead. Encourage delegates to turn on their out of office.

Short and precise – Keep the agenda simple and discuss topics in short sharp bursts with time limits set for focused discussion.

Breaks – By taking plenty of structured breaks throughout the day, delegates will remain refreshed and focused for each session.

Fresh air – Schedule some time to take in some fresh air and take a walk to re-energise.

Eat well – Carefully consider your lunch menu and snacks throughout the day for delegates. Stay away from heavy carbs and think more about using fresh ingredients, which will help to energise your delegates for the day ahead and avoid those post-lunch food slumps. Consider a standing buffet to encourage delegates to keep active during their lunch break.

Get moving – For the more energetic, plan some activities into your meeting agenda. Ensure the activities align with your meeting objectives. If you want your team to communicate better, look at a more structured team building activity. If you want your team to be more creative, look at an activity which requires some flair and imagination.

Unwind – Why not treat your delegates to some well-deserved relaxation time with an overnight stay? It’s a chance to unwind, reflect and get to know your colleagues better.


Considering these top ten tips, why not book your next meeting or event at Hart’s Hotel and Restaurant? Call 0115 988 1900 and speak to our Event’s Manager Sally Thornhill who can help guide you through the process and tailor to your individual requirements with faultless delivery and attention to detail. To find out more about our meeting room facilities click the below.