How to plan for your wedding entertainment

By July 31st, 2018News

Your head will be filled with all sorts of ideas for how you would like your big day to run! As with all wedding’s there’s lot of planning and one of the hardest parts of planning a wedding can be choosing your wedding entertainment. We have some tips on how to choose the right entertainment for your big day, courtesy of Jazz Singer Campbell Bass who specialises in entertainment for all occasions

  1. Book with plenty of notice The best entertainers can often be booked up 18 months in advance, so certainly don’t leave searching for your entertainment until the last minute!
  2. Adjust your date and time Weekends and summer are peak times for musicians and DJs. Check whether their rates vary over quieter off peak times.
  3. Where to start looking for entertainment? Speak to your wedding venue as they will always have a recommended list of suppliers who they’ve used before and which other couples have used.
  4. What type of entertainment are you looking for? There are so many opportunities throughout your special day for entertainment. It is best to agree your budget and decide when you would like your entertainment. Some couples like to welcome their guests with a pianist or even the bag pipes and start their evening with live entertainment followed by a DJ. It’s a good idea to have in your mind what it is you are looking for.
  5. Ceremony music Do you plan to have music during your ceremony? Would you prefer a live band, or piped-in music over a stereo system? A bride usually likes to have the ‘wedding march’ played while walking down the aisle or perhaps a string quartet to announce her arrival.
  6. Consider your party size A small band will provide an intimate feel for small groups.
  7. Meet face to face Meeting with your potential entertainers is as important as looking at the venue before booking it. It’s always advisable to give a brief overview of your guests but also the type of music you like. It’s crucial that you feel comfortable and that they give you complete peace of mind and this is best achieved by meeting face to face and going to see them. (where possible)
  8. Is there a back-up plan? Find out what would happen if the entertainer is ill or their equipment breaks down. Find out if there’s last minute cover, and if you like their alternatives?
  9. Do they work with the venue? Check how much space is required by the entertainers and then check they fit with the venue and the number of guests you will be inviting. Also, some venues may be too small for an 8-piece band or have stipulations of live music after a certain time.
  10. What lighting will be provided? Mood lighting can really enhance the look of a room. Find out what lighting your entertainment provide to ensure you set the right atmosphere for your evening.
  11. Get the timings right Timing is everything. Ensure you liaise with your entertainment to confirm the timings of your day. I.e. will there be a ‘first dance’? Are you having a big send off? What breaks are required and what will be played during the breaks?
  12. The first dance Are you a traditionalist and are you planning a first dance? Liaise with your entertainment and make sure they can play your song. Also, check how you will be introduced or welcomed to the floor?
  13. Sound Check with your entertainer whether they will be providing the speakers and check the venue has sound limits or not.
  14. Access Venues are not always built with entertainment equipment in mind, so check access points and also confirm where they can unload and load etc without interfering with your wedding guests.
  15. Ask about liability insurance Most wedding bands have liability insurance, but you should never assume. Check to ensure they are covered for any incidents. All Music Union members will be, so ask for a copy of their PLC. (Public Liability Certificate)
  16. Compiling a playlist One way to make building your playlist less challenging is to ask guests to write their favourite songs when they RSVP. However, please be aware the music needs to be mixed in a way that it flows throughout the night keeping the celebration alive, so not all requests may be played.

Here at Hart’s we have excellent connections in Nottingham and around the county and we can arrange almost anything for your special event. We are proud of the reputation we have built over the years and we only ever use suppliers in whom we have 100% confidence. If you need help to find the perfect wedding suppliers you’ve always dreamed about visit here.

Campbell Bass is not your average singer. He brings so much more to his outstanding performances and is very popular with all ages due to his charismatic style and his ability to put an audience at ease with his first song.

Check Campbell’s performances at Hart’s here and come and see for yourself. Campbell sings the songs from the ‘Great American Song Book’ and his own unique interpretation pays tribute to the great songwriters, such as Cole Porter, George Gershwin, Jerome Kern and Johnny Mercer who helped make those famous crooners Frank Sinatra, Nat King Cole, Harry Connick Jr. and Michael Bublé the household names they are today.

To check wedding availability at Hart’s Nottingham visit